New Classroom & Computer Lab Entrance Display Pilot

This term, CAEN is piloting new electronic displays outside select computer labs and College of Engineering classrooms. The displays show room availability at a glance, and allow searching for rooms based on course or event name. For CAEN computer labs, the displays show the current workstation availability. All displays will indicate when a recording is in progress using the lecture capture service.

In addition to information about the rooms, the displays show DPSS alerts for campus. Also, to aid accessibility, a two-finger swipe down the screen will speak the room’s current status. An update later this month will add building and campus maps, directions to building lost-and-found locations, and emergency information.

Displays have already been installed outside of the following classrooms:

  • 1670 Beyster
  • 1690 Beyster
  • 1008 EECS
  • 1012 EECS

and the CAEN computer labs in:

  • B505 Pierpont Commons
  • B507 Pierpont Commons

We value your feedback on these new displays. Feel free to send your comments and suggestions to us at caen@umich.edu.


New lecture recording status lights in every classroom

You may notice a new attachment to the cameras used for lecture recording in College of Engineering classrooms.

Each camera now has a light that will illuminate when a recording is in progress. The intent is to provide instructors a quick visual confirmation that the recorder is running.

Additionally, the light acts as a presentation timer by changing colors to indicate the time remaining in the recording. It will change from green to yellow (10 minutes remaining), and finally red (2 minutes remaining). Manually-started recordings will be indicated with a cyan (greenish-blue) color.

Any questions or feedback on the new status lights can be directed to caen@umich.edu.


Reminder: Duo Two-factor authentication required for off-campus remote access on October 3

Beginning Tuesday, October 3, access to CAEN’s off-campus Windows Remote Desktop and Linux Login/VNC services will require Duo Two-Factor Authentication at U-M. In order to use Duo two-factor authentication, you will need to enroll a device as described in the CAEN Knowledge Base. In addition, you may also need to update your remote access client software. Links to download and use the latest versions are provided below:

Two-factor Authentication (2FA) is a security tool being used to mitigate the threat of online attacks. It provides an added layer of protection by requiring an additional security check, in addition to your password, when logging into your computing account. For example, it is especially useful in preventing malicious intruders from accessing University resources using stolen or hacked passwords, such as those obtained via phishing attacks or malware.

CAEN is requiring the use of Duo on its off-campus remote access services in order to help protect the account data of Michigan Engineering students, faculty, and staff, as well as better secure the College’s IT infrastructure.

The University of Michigan recently adopted Duo as its two-factor authentication solution. Any U-M student, faculty, or staff member can enroll a device in Duo at no cost. In addition to using it for securing off-campus login to CAEN remote access services, it may also be used to protect access to other University systems that use the U-M Weblogin page. Doing this helps protect web-based access to your online University data, including:

  • Personal information in Wolverine Access, such as enrollment and payroll
  • U-M Google services, such as Email and Drive storage
  • U-M Box storage
  • Canvas course data

Contact the CAEN Hotline at 734-764-CAEN(2236) for assistance with Duo. If you have any other questions or concerns about this change, please send email to caen@umich.edu.


New features now available in Canvas

Since Canvas was adopted as the learning management system (LMS) for course sites at the University of Michigan, there have been many feature updates and additions to make teaching with Canvas easier for faculty, and enhance the learning experience for students.

Canvas Skill for Amazon Alexa

The capability to integrate voice recognition with Canvas has been added to assist both students and instructors. By using the Canvas Skill with Amazon’s Alexa service, students and instructors can verbally ask questions, perform quick tasks, and get information about their courses from any Alexa-enabled device. The Alexa voice service will respond with the relevant information according to their Canvas account. For example, students can ask about “what assignments are due,” or “what are my grades?” Instructors can ask about tasks like “what submissions still need to be graded?”

The Amazon Alexa App can be downloaded for free from the Apple iTunes Store and Google Play.

Further information about setting up Alexa with the Canvas skill, including examples of useful voice commands, can be found on the Canvas Community page.

BluePrint Courses

Blueprint Courses allow sub-account admins (i.e. individuals within departments who manage Canvas course sites) to create, deploy, and maintain a course design “template” across any number of courses or instructors within the department. For example, if you have a newly-created Canvas course that has not yet been configured, you can use a Blueprint Course to automatically:

  • Push out content (pages, files, assignments…)
  • Update settings (sections, apps…)
  • Organize the course navigation (menu, links, redirects…)

This process can save time for instructors who have a standard way to organize their Canvas courses. It is especially useful if a course is taught each term, and the curriculum/site navigation does not vary greatly. A sub-account admin can create a Blueprint Course in Canvas and push (or sync) out a standard set of settings and features to the new course each term, so there’s no need for the instructor to set it up manually. In addition, if a department would like to have a standard navigation menu for all of the courses they offer, a Blueprint Course can be used to sync those settings to each Canvas course site within the department.

When syncing occurs, any content that has already been added or updated by the instructor will not be overwritten, and new content created in any associated course is also not affected (i.e. this is an manually additive function, and it will not overwrite what has already been added by the instructor).

More information on using Blueprint Courses as templates for Canvas course sites can be found on the Canvas Community page.

Teacher App

Canvas Teacher App

The Canvas Teacher App allows instructors to interact with their Canvas courses and data, both inside and outside the classroom, from their mobile device. This app provides quick access to the most frequently used Canvas tasks – Announcements, Assignments, Discussions, and Quizzes. For example, instructors can browse submissions and provide feedback to their students, post announcements, send messages, and participate in course discussions. They can also update course content such as due dates, and even publish assignments or adjust quiz options.

The Canvas Teacher App can be downloaded for free from the Apple iTunes Store and Google Play.

Guides for using each version of the Canvas Teacher app can be found on the Canvas Community page.

Updated Canvas App for Students

Canvas continues to offer a separate “Canvas by Instructure” app that students can use to access their course sites and data. The app is updated frequently to apply bug fixes and performance improvements, so students are encouraged to download the latest version. It is available at no cost to students from the Apple iTunes Store and Google Play.

Guides for using each version of the Canvas by Instructure app can be found on the Canvas Community page.

Future Feature Updates & Support

ITS provides a Canvas at Michigan course site, where faculty and course instructors can sign up for announcements and updates about the service. College of Engineering faculty and instructors are also welcome to contact CAEN with any questions or problems they may have using Canvas in their courses.


New software listing website now available

CAEN Software Listing Website

A new CAEN software listing website is available for the Fall 2017 term. This website offers an improved search for finding and viewing CAEN licensed software. It is now possible to search for software applications that match titles as you type them in real time, as well as obtain application version numbers, supported operating systems, and details about the licensing restrictions on usage.

 


CoE Classroom & CAEN Lab entrance display pilot

CAEN is piloting new College of Engineering (CoE) classroom and CAEN computer lab entrance information displays in select locations. Data and feedback from the pilot will help guide the final version of the interface. (Click images below to enlarge)

CoE Classroom Entrance Display
CoE Classroom Entrance Display

For CoE classrooms, the entrance information displays will show:

  • A quick glance of the room status to see if it is available (green) or reserved (red)
  • Current and future scheduled classes and events
  • A weekly view for the classroom schedule
  • A list that will show classroom availability in the same building, or around the College
  • A feature to search the next 10 days of the schedule by class, department, or room
CAEN Lab Entrance Display
CAEN Lab Entrance Display

For CAEN computer labs, the entrance information displays will show:

  • Whether or not the lab is currently reserved
  • Any future reservations for the lab that day
  • Current number of open computer stations for the lab
  • A scrollable list of open computer stations in other CAEN computer labs
  • Important CAEN Service Status messages
  • An interactive button to “Report a Problem”

 

Students who have interacted with these displays are welcome to contact CAEN with any feedback or suggestions for improvement.


Locations of CAEN Labs with the newest computers

250 new HP Z240 computers have been installed into the following CAEN computers labs and learning centers for start of the Fall 2017 term:

  • Beyster 1637
  • Chrysler 273
  • Duderstadt Center 3S
  • Duderstadt Center 3SW
  • EECS 2331
  • FXB B085
  • GGBL 2502
  • GGBL 2517
  • Shapiro B100

The new computers have the following specifications:

  • Small Form Factor (SFF) design
  • CPU: Intel Core i7-7700 3.6 GHz (up to 4.2 GHz) 8M 4C SFF CPU
  • RAM: 16 GB DDR4-2400 nECC (2×8 GB) Unbuffered RAM
  • Graphics: NVIDIA Quadro P600 2 GB GDDR5
  • Disk: Samsung NVMe 512 PCIe SSD

Approximately 75 Samsung CH890 Series C34H890WJN 34” LED monitors (3440 x 1440 WQHD) will be deployed separately into the following locations when they arrive later in September/October:

  • EECS 1230
  • EECS 4440
  • FXB B085
  • Duderstadt Center

Adobe Software in CAEN Labs updated for Fall 2017

Updated 9/29/2017 – The full suite of Adobe Creative Cloud applications have been deployed to the following locations:

  • Duderstadt Center 3rd Floor East Alcove
  • EECS 1230
  • IOE G610
  • LBME 1310
  • NAME 134

The available applications in the suite include:

  • Adobe Acrobat
  • Adobe Audition
  • Adobe Dreamweaver
  • Adobe Illustrator
  • Adobe InDesign
  • Adobe Photoshop
  • Adobe Premiere Pro

Adobe Creative Cloud and Adobe Acrobat Pro DC are replacing the older Adobe applications in the new 2017 CAEN Lab Software Environment (CLSE). The new software will be available in late September due to licensing delays. GIMP has been installed in CAEN labs as an alternative to Adobe, and is available today in all labs. Those needing Adobe Creative Suite or Acrobat Pro can still use the old versions which are available in the Duderstadt Center Lower Level, and via the Windows remote access service by connecting to the CAEN Labs 2016 pool. These computers will run the older 2016 CLSE for legacy access until October 3.

Important: When installed, the new Adobe Acrobat Pro DC will be available on all computers in CAEN labs, however the new Adobe Creative Cloud will only be licensed to run on 160 specific CAEN lab computers. Once available, a list of locations for those computers will be updated here, and provided in the CAEN software listing website.


Student CoE Supplemental Printing Allocation set at $30 for Fall 2017

ITS Printer

Eligible student CAEN Account holders will receive a $30 College of Engineering (CoE) supplemental printing allocation per term for the upcoming academic year. This is a $10 reduction from last year, and is the start of a four-year effort to end the CoE supplemental printing allocation by Fall 2020. Note that the standard student ITS printing allocation will remain unchanged at $24 per term.

This change is being made to address historical trends, recognizing that students are printing less each year, along with being mindful to global environmental sustainability. Statistics show that over 50% of Engineering students do not exceed the standard ITS printing allocation. Funds realized from this change will be reinvested into future improvements for CoE classrooms and CAEN computer labs.


Duo Two-factor Authentication required for Remote Access on October 3

Beginning on October 3, 2017, access to CAEN’s off-campus Windows Remote Desktop and Linux Login/VNC services will require Duo Two-Factor Authentication at U-M. In order to use Duo two-factor authentication, you will need to enroll a device as described in the CAEN Knowledge Base. In addition, you may also need to update your remote access client software. Links to download and use the latest versions are provided below:

 

Two-factor Authentication (2FA) is a security tool being used to mitigate the threat of online attacks. It provides an added layer of protection by requiring an additional security check, in addition to your password, when logging into your computing account. For example, it is especially useful in preventing malicious intruders from accessing University resources using stolen or hacked passwords, such as those obtained via phishing attacks or malware.

CAEN is requiring the use of Duo on its off-campus remote access services in order to help protect the account data of Michigan Engineering students, faculty, and staff, as well as better secure the College’s IT infrastructure.

The University of Michigan recently adopted Duo as its two-factor authentication solution. Any U-M student, faculty, or staff member can enroll in Duo at no cost. In addition to using it for securing off-campus login to CAEN remote access services, it may also be used to protect access to other University systems that use the U-M Weblogin page. Doing this helps protect web-based access to your online University data, including:

  • Personal information in Wolverine Access, such as enrollment and payroll
  • U-M Google services, such as Email and Drive storage
  • U-M Box storage
  • Canvas course data
 

We have scheduled several consulting sessions in various CAEN computer labs during the first few weeks of Fall classes. Students can drop-in and get help from a CAEN consultant with any CAEN services, including setting up their account to use Duo. The dates and locations of these sessions are:

  • Wednesday, September 6, 9:00-11:00 in Beyster 1620
  • Thursday, September 7, 9:00-11:00 in G.G. Brown 2517
  • Tuesday, September 12, 1:00-3:00 in LBME 1310
  • Wednesday, September 13, 1:00-3:00 in LBME 1310
  • Thursday, September 14, 9:00-11:00 in Beyster 1620

In the meantime or if you cannot attend a session, you can contact the CAEN Hotline at 734-764-CAEN(2236) for assistance with Duo. If you have any other questions or concerns about this change, please send email to caen@umich.edu.